Academic & Career Center
The Process

If you are planning to be employed at any time during the year, this question and answer guide should help you follow the procedures that are mandatory in the employment process. There are several different forms required for different reasons during this process. Read through these questions and answers carefully to determine which procedures and forms apply to you.


1. What do I do first?
2. What do I do if Section C is incomplete?
3. What does "proper identification" mean?
4. Once section C is completed, what do I do?
5. Is everything done now?
6. What if I would like to have more than one job?
7. What do I do with the green form?
8. What do I do if I would like to change jobs and use my award in another position?
9. What do I do if I need, misplace, or do not receive a form?

1. What do I do first?
   Look carefully at the Authorization for Student Employment Form. This form will be blue. You will need to look at section C. On some of your forms section C will already be completed. Some of you will need to take steps to complete it. The process for doing this is included in these instructions.

2. What do I do if Section C is incomplete?
   Take the form to the Payroll Office located on the first floor of the Lynch-Raine Administration Building. You will need to take proper identification with you. Please continue reading to understand what is considered proper identification.

3. What does "proper identification" mean?
   Please refer to the Proper Identification Listing located in the Payroll Office. For most of you, this will mean a U.S. passport or both a driver's license and social security card but the list provides options if these are unavailable. A West Virginia Wesleyan College ID is not proper identification.

4. Once section C is completed, what do I do?
   If you have already secured a position, take the Authorization for Student Employment Form to your supervisor. Remember that sections A, B, and C must be complete before you take this form to your supervisor. You may not begin work until this form is completed and given to your supervisor. Your supervisor may approve less than the amount authorized in Section B. Your supervisor will ask you to sign section E in his/her presence. Remember if you are returning to the same position that you had last year, you will need to follow these procedures.
   
   If you have not secured a position, you should go to the Academic & Career Center and review the job postings there or you may visit the West Virginia Wesleyan College Student Jobs Center for posted student job opportunities. An Academic & Career Advisor will be available to provide job-seeking guidance. You will need to contact the supervisor listed on the job posting to arrange an interview. If you obtain a job take your Authorization for Student Employment Form to the supervisor. Remember that sections A, B, and C must be complete before you take this form to your supervisor. You may not begin work until this form is completed and given to your supervisor. Your supervisor may approve less than the amount authorized in Section B. Your supervisor will ask you to sign section E in his/her presence.

5. Is everything done now?
   Not quite, your supervisor now needs to fill out section D of your Authorization for Student Employment Form and have you complete section E. Your supervisor may approve less than the amount authorized in Section B. It is the supervisor's responsibility to return the Authorization for Student Employment Form to Debbie Mullens, Finance Office in the Administration Building and then you may begin working.

6. What if I would like to have more than one job?
   You may work at more than one job but, you must stay within the amount of money authorized in your student employment award and you may not work more than 15 hours per week. Begin the process for an additional job by using the Authorization for Student Employment Additional Job Assignment Form. This form is green. It will be automatically mailed to you when your blue form is received. Don't begin working at any additional positions until this form has been properly completed and returned. You will need one form for each additional job you intend to undertake.

7. What do I do with the green form?
   Take the Authorization for Student Employment Additional Job Assignment Form to your additional supervisor and have your supervisor complete section C and you will complete section D in their presence. Your supervisor may approve less than the amount authorized in Section B. Your supervisor will return this completed form to Debbie Mullens, Finance Office in the Administration Building and you may begin working.

8. What do I do if I would like to change jobs and use my award in another position?
   If you determine that you would like to change positions or change a portion of your award for another position, you must request that your supervisor complete a pink Authorization for Release/Termination Form and return it to Debbie Mullens in the Administration Building. You will be notified by campus mail about the student employment award still available to you on an Authorization for Student Employment Additional Job Assignment Form which is green.

9. What do I do if I need, misplace, or do not receive a form?
   If you misplace or do not receive an Authorization for Student Employment Initial Assignment Form (blue) or an Authorization for Student Employment Additional Job Assignment Form (green), you should contact the Payroll Office for a new form by contacting them at phillips_l@wvwc.edu.
   
   If you need timesheets or Authorization for Release/Termination Forms (pink), you should contact the Student Affairs Office by contacting them at mellquist_h@wvwc.edu.