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Accounts Payable Coordinator

Position: Full-time
Date posted: July 1, 2021

West Virginia Wesleyan College is accepting application for the position of Accounts Payable Coordinator.  The position is a full-time, 12-month appointment with excellent benefits.


Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.


  1. Sort and distribute incoming mail
  2. Review all invoices for appropriate documentation and approval prior to payment
  3. Process invoices for payment
  4. Process and distribute approved purchase orders
  5. Process check requests
  6. Reconcile invoices with purchase orders to see if materials have been received
  7. Match invoices to checks and distribute checks accordingly
  8. Prepare check request for utility bills and process for payment
  9. Reconcile vendor statements, research and correct discrepancies
  10. Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  11. Assist departments regarding status of purchase orders or check requests
  12. Respond to all vendor inquiries
  13. File credit applications and tax exemption forms as needed
  14. 1099 maintenance
  15. Additional duties that may be required or assigned


  1. Bachelor’s degree from four-year college or university (preferred); and six to twelve months related experience and/or training; or equivalent combination of education and experience
  2. Ability to maintain confidentiality of information
  3. Must have integrity, good judgement and be trustworthy and honest
  4. Must have strong work ethics
  5. Must be well organized and a self-starter
  6. Must be able to follow standard filing procedures
  7. Detail oriented, professional attitude, reliable
  8. Possess strong organizational and time management skills
  9. Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  10. Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts
  11. Ability to communicate effectively verbally and in writing
  12. Ability to interact with employees and vendors in a professional manner
  13. Ability to work independently and with a team in a high volume environment with emphasis on accuracy and timeliness
  14. Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately


To Apply:

Interested candidates should submit a letter of interest, resume and names and contact information of three references to  On the subject of the email, please enter:  ##14## – Accounts Payable Coordinator. The review of applications will begin immediately and continue until the position is filled.

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