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Administrative Assistant

Nursing Department
Position: Full-time
Date posted: April 2, 2019

West Virginia Wesleyan College is accepting applications for an Administrative Assistant (11 month appointment) for the School of Nursing.  The School of Nursing Administrative Assistant is directly responsible to the Director of the School of Nursing, Director of the Graduate Programs, and the Chair of the Undergraduate Program.

Requirements/Responsibilities:

  • This position requires strong office management skills and experience at multi-tasking and managing multiple competing demands (e.g., in-seat students, online students, new program development/marketing/recruitment, and substantial accreditation, student licensure and certification responsibilities) simultaneously.
  • The Administrative Assistant provides support for multiple online programs used in nursing (e.g., Typhon, ATI, Zoom, Castle Branch, Fitzgerald Review, APEA Testing, and NCSBN) as well as Microsoft Office (including Excel) and software used in the simulation laboratory.
  • The Administrative Assistant must be willing to discuss the nursing programs with potential students who call the main office number as well as give building tours to prospective students and families.
  • This individual will manage the online database, Castle Branch, a repository for student clinical requirements (immunizations, background checks, drug screens), assist with student clinical agency placements using programs such as My Clinical Exchange, and monitor contracts and agreements with affiliating agencies.
  • The Administrative Assistant must be willing to take comprehensive minutes during weekly School of Nursing meetings and maintain the agendas and minutes for the SON Director and Chairperson.
  • The Administrative Assistant will provide administrative assistance to School of Nursing faculty including office management, alumni, employer, and general correspondence, and maintenance of accreditation data and reports required by state, regional and national agencies.
  • In many ways, this person is the “face” of the School of Nursing and the first contact for many prospective students. They must be comfortable interacting with students and the public and will direct the efforts of work-study students assigned to the School of Nursing.

 

Anyone interested in the position should submit a letter of interest, current resume, and contact information for three references, by April 20, 2019 to Dr. Susan B. Leight.

Qualifications

Candidates should possess a bachelor’s degree and at least two years office management experience.  In addition, the successful candidate should have excellent organizational, communication, computer, and customer service skills and be able to function in a fast-paced environment necessitating the ability to multi-task. Candidates should be proficient in Microsoft Office and comfortable with learning new technologies.

Contact Info

Dr. Susan B. Leight
Professor and Director, School of Nursing, MSN & DNP Programs
(304) 473-8228
West Virginia Wesleyan College 59 College Ave Buckhannon, WV 26201
Disclaimer

West Virginia Wesleyan College is an equal opportunity employer. It is the policy of the College to create a favorable work environment in which all employees, regardless of race, color, national origin, sex, sexual orientation, age, disability, or religious affiliation, can enjoy equal opportunities in their employment relationship with the College.