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Office Manager-Office of Campus Life

Position: Full-time
Date posted: January 11, 2021

The Campus Life Office Manager position is a full-time 12 month position that reports directly to the Director of Campus Life, with the following responsibilities:

Assists students on a number of issues/concerns regarding housing/residence life, student programming, outdoor recreation, commuter student programming, wellness center and conferencing, and makes referrals as needed

Develops a working knowledge of our office, its structure and other campus offices to better assist students.  Performs receptionist duties:

  • Answers phones
  • Responds to emails
  • Assists walk-ins
  • Family Weekend preparation, correspondence and follow-through
  • Spring Awards Convocation preparation, correspondence and follow-through

Budget management for Campus Life and Diversity, Equity and Inclusion Office:

  • Check requests
  • Purchase orders
  • Balancing budget line items
  • Budget reports

Works with Web based programs such as Ellucian/Colleague input and tracking, including, but not limited to:

  • Billing
  • Meal plan updates
  • Assisting with room assignments

Systems Administration

  • Swipe card updating
  • Unlocking buildings
  • Master Calendar Room Reservations
  • Bobcat Connect
  • E-filing
  • Assists with the oversight of the campus ID machine, including making ID’s, encoding ID’s, and ordering supplies
  • Supervises work study students in the office (training and timesheets)
  • Monitors and tracks student use of office credit cards, cameras and other equipment
  • Serves as point person for vendors associated with the residence halls

Other Responsibilities

  • Completes errands on campus as needed
  • Limited weekend and evening responsibilities
  • Other duties as assigned

Requirements:

  • Bachelor’s degree preferred
  • Excellent computer skills
  • Outgoing personality
  • Organized
  • Attention to detail

Interested candidates should submit a letter of interest, resume and names and contact information of three references to wvwcjobapp@wvwc.edu.  On the subject of the email, please enter:  ##13## – Office Manager.  Preference will be given to applications received prior to February 1, 2021.

 

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