DATE POSTED: 2023-03-14 18:18:53

WV Wesleyan College is seeking a Registrar/Academic Services Specialist/Special Terms Coordinator. This is an entry level position of 37.5 hour per week. The position is responsible for assisting with the vital function of the Academic Services/Registrar’s Office and ensures accurate and confidential maintenance of all student academic records in compliance with the Family Educational Rights and Privacy Act (FERPA).


  • Serves as a point of entry to the Registrar’s Office by greeting walk-in students/faculty/staff/others, answering the office telephone, and monitoring the general office email account
  • Processes transcript requests
  • Assigns classrooms each academic term and manages handicapped accessibility requests
  • Completes student enrollment and degree verifications
  • Coordinates and oversees two special graduate terms – M.F.A and M.A. programs
  • Participates in all activities associated with course registration and grading specifically managing the roster verification process, internship/directed study process, and incomplete grades
  • Scans and files documents in the electronic imaging system
  • Provides general academic information and support to students, faculty, and staff and answers questions related to advising, academic processes and policies
  • Coordinates the FYEX advisor transition process for first year students
  • Supervises student workers and orders office supplies
  • Completes other duties as assigned


  • Bachelor’s degree preferred; experience preferred in a Registrar’s Office or related office work
  • Strong technological skills, especially in a student information system and Microsoft Office
  • Ability to collaborate with various offices and personnel on campus
  • Effective organizational skills and high degree of attention to detail
  • Excellent communication skills written and verbal
  • Ability to prioritize projects
  • Ability to handle multiple tasks with frequent interruptions

Interested candidates should submit a letter of interest, resume and names and contact information of three references to wvwcjobapp@wvwc.edu.  On the subject of the email, please enter:  ##18## – Assistant Registrar/Credentials Analyst. The review of applications will begin immediately and continue until the position is filled.


West Virginia Wesleyan College is an equal opportunity employer. It is the policy of the College to create a favorable work environment in which all employees, regardless of race, color, national origin, sex, sexual orientation, age, disability, or religious affiliation, can enjoy equal opportunities in their employment relationship with the College.